Unit 8: Database – Records

Unit 8: Databases - Records

Any software that stores and manages information is a database. Data can be displayed as text, symbols, images, sound and video. Different types of software allow us to manage and use data for different purposes. Learn more.

Over the next units we will explore the three most popular types of software to show data. (See table below)

Spreadsheets and Records Data

Spreadsheets or worksheets are files that allow us to easily manage information (data) and keep records using columns and rows. Each area where data is entered is called a "cell".  Each cell can be formatted to look differently, and to perform calculations. Learn more. We will explore how to use Spreadsheet software to build a simple database.

Unit 8 Unit 9 Unit 10
1. Spreadsheets (Numbers & Graphs) 2. Presentation (Visual & multi media) 3. Word Processing (text, tables, images)
  • Google sheets
  • WPS Spread sheets
  • Microsoft Excel
  • WPS Presentation
  • Microsoft Powerpoint
  • Google Slides
  • Microsoft Word
  • Google Docs
  • WPS Writer

The worlds largest databases

You will be surprised to learn that the Internet is not the world's largest database. Learn more. The Internet has over 1 billion websites accessed by more than 10 billion devices (2017). Most of us are familiar with Google as a way to search the Internet. In this unit we will use the Internet to collect data and create a simple database using spreadsheet software.

Watch the video (top right) about databases
Play the Musical numbers game (left)

  1. Use Google search to locate all the schools in your suburb. Keyword = schools in [insert name of suburb].
  2. Watch the DigitalNinja video (right) to learn how to follow the instructions below:
    1. Open up a spreadsheet App/program (see list above)
    2. Name your spreadsheet file as: Schools near me
    3. Column headings are: | School name | address | telephone number | email address | type | distance from my home |
    4. Each row will contain the records for each school
    5. Copy and paste a google map of the search results into your spreadsheet
    6. Using the directions link in the Google results find out the distance from your home to each school.

As a class discuss:

  • Who might use these records?
  • How could these records be useful?

Unit 8 Database

Digital words are a part of our everyday life. Unscramble the word below. 



  • Recognise different types of data and explore how the same data can be represented in different ways.
  • Collect, access and present different types of data using simple software to create information and solve problems.
  • Selecting appropriate formats or layout styles to present data as information depending on the type of data and the audience, for example graphs suit data that shows trends or comparisons; lists suit text data that needs to be presented in alphabetical order; animations suit images that show actions and relationships.
  • Using different techniques to present data as information, for example creating a column chart in a spreadsheet by colouring cells to represent different items.
  • EXTENSION IDEAS (Content Description Documents)

    Current Digital Technologies: Curriculum mapping templates. Click here

    Digital Systems 


    Data and Information




    Digital Solutions